Reporting
Your Reporting, Explained
The Document Vault stores everything; Advanced Reports generates everything. Together they cover the paper and PDF side of running a family office - what comes in, and what goes out.
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Welcome
Reporting is where the platform becomes portable. It is the layer you use when data needs to move outside the product - to a CPA, attorney, lender, advisor, family member, or future review process.
Two major workflows sit here: Document Vault, which stores supporting records, and Advanced Reports, which turns portfolio data into exportable outputs.
The strongest reporting workflows combine both sides: source documents in the vault and generated summaries or schedules in reports.
Document Vault
Document Vault is the long-term recordkeeping layer for your financial life. It is where you keep statements, agreements, deeds, tax files, insurance records, private investment documents, and other source materials that support your reporting.
- Centralized storage - Keep important documents in one place instead of scattering them across inboxes, cloud folders, and local drives.
- Category-based organization - Group files by practical reporting use, such as tax, entities, real estate, private equity, legal, or insurance.
- Searchable reference base - Make documents easier to retrieve when a professional asks for them later.
Adding documents
There are multiple ways documents can enter the reporting system, depending on how you prefer to work.
- Manual upload - Add one or more files directly from your computer.
- Email forwarding - Send attachments to your dedicated Email to Vault address so they land in the vault from your inbox workflow.
- AI-assisted intake - Some documents uploaded for extraction or analysis are also archived into the vault automatically.
Forwarding documents as they arrive is often the lowest-friction habit. It turns the vault into a financial inbox rather than a cleanup project.
Document Vault workflows
Quarterly statement capture
Forward statements, notices, and updates as they arrive so they are archived before year-end filing pressure builds.
Tax season preparation
Collect K-1s, 1099s, W-2s, prior returns, and planning memos in one reporting-oriented workflow rather than hunting through email threads later.
Entity document audit
Review formation documents, operating agreements, trust instruments, and EIN letters to make sure every active entity has its core documents on file.
Estate planning review
Keep current wills, trusts, powers of attorney, and beneficiary materials together so succession-related reviews are easier to run.
Deal binder creation
For a major acquisition or transaction, route all supporting documents into a shared category so the full record stays together from start to finish.
Advanced Reports
Advanced Reports is the output layer for portfolio data. Use it when you need a structured financial file rather than a screen view.
A typical report workflow is straightforward: choose a report type, define the scope, choose a format, generate the file, and then share or archive it as needed.
Report types
- Balance Sheet - Best for a structured assets-versus-liabilities snapshot, especially across entities.
- Personal Financial Statement - Best for lender, attorney, or verification use cases where a consolidated net worth statement is needed.
- Investment Transactions - Best for transaction-level investment reporting over a defined period.
- Asset Class Performance - Best for reviewing how different parts of the portfolio contributed over time.
- Activity Report - Best for a broader view of inflows, outflows, and transactional movement during a period.
When choosing between reports, start with the recipient's need rather than the report name. Lenders, attorneys, advisors, and CPAs usually care about different slices of the same data.
Generating a report
Report generation usually follows the same decision pattern, regardless of report type.
- Date range - Define the reporting window, such as year-to-date, prior quarter, prior calendar year, or all time.
- Entities - Limit the report to specific trusts, LLCs, or ownership structures when needed.
- Asset classes - Narrow scope for performance or allocation-related outputs where relevant.
- Detail level - Choose between summary-oriented output and more detailed line-item reporting when the report supports it.
Once the file is generated, review it before external use. If you want a permanent record of that exact output, archive it back into Document Vault.
Choosing a format
- Excel - Best when the recipient will sort, filter, adjust, or continue analysis.
- CSV - Best for importing raw data into another system or workflow.
- PDF - Best when the file should look final, fixed, and easy to share or archive.
The right format is often determined by the next person in the process. CPAs and analysts often want Excel or CSV. Lenders and attorneys often prefer PDF.